Privacy Policy

1. Introduction

 

West Lothian Wolves is committed to protecting your privacy and ensuring that your personal information is handled safely, securely and in accordance with the General Data Protection Regulation (GDPR) as of 25 May 2018.

 

This Privacy Policy relates specifically to the use of your data on the West Lothian Wolves website and in the MyWolves app.

 

If we decide to change our privacy policy, we will post those changes on this page so that you are aware of what information we collect, how we use it and under what circumstances we disclose it.

 

 

2. What Data We Collect

 

We may collect: 

 

  • Name and contact details (when you register for a MyWolves account).
  • Any information you provide in enquiries or registration forms.
  • Technical data such as IP address and browser type (via cookies).

We do not collect sensitive personal data without your explicit consent.

 

 

3. How We Use Your Data

 

We collect and use your personal information to support the effective running of the West Lothian Wolves basketball club. Specifically, we use your data for the following purposes:

 

  • To provide essential training and club communication.
  • To send weekly emails regarding updates on the club, training and matches.
  • To send you regular updates and weekly communications regarding. training schedules, matches, events and club news.
  • To manage and fulfil team kit orders.
  • To allocate players to training sessions, squads, and competitive games based on age, ability, and availability.
  • To communicate with parents, guardians and supporters where appropriate (especially for youth members).
  • To understand the needs and preferences of our players and members, so we can improve our services and club experience.
  • To comply with legal obligations, safeguarding requirements, and sport governing body regulations.
  • To provide updates on events, fixtures, and club-related opportunities.
  • To administer membership records and respond to queries or support requests.

 

 

4. Children and Young People

 

Many of our players are children, so we take extra care with their personal information. This section explains how we handle data about children and young people, on our website and in the MyWolves app.

 

Registering a child

 

  • Players under 16 must be registered by a parent or guardian through the parent or guardian's own MyWolves account.
  • Children under 16 do not have their own login. Their parent or guardian manages their details and sees their games, training, attendance and payments.
  • Players aged 16 and over may hold their own MyWolves account.

 

Information we hold about a child

 

  • Name, date of birth and gender.
  • Basketball Scotland membership number and passport-issuing country, where needed for competition registration.
  • Teams, attendance at games and training, kit sizes and shirt number.
  • An emergency contact.
  • Medical information, if voluntarily provided by the parent or guardian.

 

By default, messages about a child under 16 go to the parent or guardian's email address.

 

How we use a child's data

 

Children's data is used only to run the club: to place them in the right team and age group, organise training and games, register them with Basketball Scotland, meet our safeguarding duties and contact the right person in an emergency. Medical information is shared only with the coaches and club officials who need it to keep the child safe. We never sell a child's data, use it for advertising or use it to build profiles.

 

The MyWolves mobile app

 

  • Accounts are created through the club. There is no sign-up in the app, and children under 16 must use their parent or guardian's account to access events and attendance.
  • The app has no advertising, in-app purchases, chat or messaging, or public profiles.
  • The app contains no analytics or tracking tools and does not track users across other apps or websites.
  • The app does not access your location, camera, photos, contacts or microphone.
  • If you turn on notifications, we store a device token so we can send you club notifications, such as game reminders and training changes. If not delivered by the local notifications system on your device, these are delivered by Google Firebase Cloud Messaging (FCM). The FCM token is not used for anything else.
  • Your sign-in is stored securely on your device and removed when you sign out.

 

 

5. Cookies

 

We use cookies to improve user experience and analyse website traffic. You can disable cookies in your browser settings. 

 

 

6. Sharing Your Data

 

We do not sell your data. We may share it with:

 

  • Club coaches and the committee for operational purposes.
  • Service providers managing our website and email systems.
  • Governing bodies were required for insurance, safeguarding, or competition registration.

 

 

7. Data Security

 

GSi Events Ltd will not pass on any of your personal information to any third party organisation for marketing purposes.

 

 

8. Your Rights

 

You have the right to:

 

  • Access your personal data.
  • Request correction of inaccurate data.
  • Request deletion where appropriate.
  • Object to processing in certain circumstances. 

 

9. International Privacy

 

The above privacy statement may not be applicable in all countries of West Lothian Wolves visitors or registered community users, as security policies may vary according to the individual Internet laws in each host country.

 

 

10. Contact

 

For data requests, contact info@mywolves.club